INDIVIDUALIZED EDUCATION PLAN (IEP)

The IEP Committee Meeting

The next step after all of the evaluations have been completed is the development of your child's IEP (Individualized Education Plan) by the IEP committee. Your child will already have been "identified, referred and evaluated". This is the most important meeting you will have in relation to your child's educational needs. No child should be placed in special education until this meeting has been held.


During the meeting, you and the education personnel will jointly make decisions about your child's educational program and placement. A written document (the IEP) will be the result. Remember, you as a parent have an equal role in this process. Also, there are many children who can and should be a vital part of the IEP process. Children can contribute to their educational planning and often can give valuable information regarding their needs. You are encouraged to consider your child as a member of the IEP team.

Frequently, parents voice frustration after attending an IEP meeting. They often say that they felt outnumbered, intimidated, or confused. They say that the professionals developed the IEP and gave it to them to sign. Here are some ways to reduce this feeling of frustration and become a contributing member of the team.

Prepare yourself prior to the IEP meeting. Review all records and information you may have regarding your child so that you will be prepared to have input into the process. All school records on your child are available for your review on your request. This would be an appropriate time to write down information on the following topics:

- your child's abilities, interests, performance, and history;
- recent progress or regression;
- things that have been learned at home;
- how tasks are accomplished;
- effective methods of interaction with others; and
- special information such as emergency phone numbers, administration of medications, or any physical limitations;
- any AT devices which may assist your child in achieving progress.


Decide on the goals you feel your child could achieve during this school year and make a written list before the meeting. This is an excellent opportunity to think through your interests and concerns and formulate questions for the school system regarding its concerns or limitations.

Once you are prepared, you should call the Principal of your child’s school or the Special Education Director of your local school system, or the designated person, to request that a meeting be scheduled for your child. If you do not know the appropriate person to contact, call your local Board of Education Office and they will be able to direct you to the correct person. If you have a history of difficulty in getting such meetings scheduled, it is recommended that you follow up that telephone call with a certified letter. Understand that the school system may also call you in an effort to schedule a meeting for your child. Remember, they are to be scheduled at a mutually convenient time, and while they are typically held in school buildings, they can take place in a variety of settings, including your home, if necessary.

After a time and a place has been agreed upon, you will be sent a notification letter in a format which you can understand (i.e. Braille, a different language). This letter will confirm when and where the meeting will take place and should contain a list of the people whom the school system is inviting. While the school system does not need to invite their entire staff to your child’s IEP meeting, they must include certain individuals. The school, for example, must have someone in attendance with the authority to commit the district’s resources. They must also have someone there who is familiar with classroom instruction, and persons knowledgeable about the child and his/her evaluations and disability.

Present yourself in a confident manner. Do not wait to be called upon. Introduce yourself and give your reasons for being at the meeting. Then ask for introductions of every person present and their reasons for being at the meeting. If there are persons there who were not listed in your notification letter, and who you feel do not have a legitimate reason for being there, you may ask them to leave. On the other hand, you may also request that particular people be invited to the meeting. A sign-up sheet for names and titles is generally on one of the IEP forms, but if it is not, you should not hesitate to circulate one to verify the introductions for your records later. Do not attempt to take notes yourself. Inform the group that you will be tape recording the meeting and proceed to do so.

It is crucial to take someone to the meeting with you. It may be a neighbor, an advocate, a grandparent, a babysitter, an independent evaluator, an attorney, or any person who may have knowledge of your child or who can provide you with moral support. If you should become upset during the meeting, you should ask for a break or postponement, or choose to have someone speak for you. You may also choose to leave the room at any time during the meeting to confer privately with the person(s) who came with you. You may inquire as to where such a private place is or go outside. (Hint: Although it is not necessary to inform the school who you will be bringing with you to the meeting, it is courteous to let them know the number so that they can plan for a sufficiently large room, enough chairs, etc. Furthermore, it is recommended that you inform them if you are bringing an attorney. Many school districts have policies which will not allow them to meet with an attorney unless their board attorney is also present. If you
do not notify them in advance that you are bringing an attorney you may have to cancel or reschedule your meeting.)

Ask questions. Since educators use many acronyms, initials and special terminology, you need to become comfortable in asking people to clarify or restate what they've said. Remember, however, that parents can also be guilty of assuming someone understands when they do not. A list of acronyms commonly used by special education personnel is included in the Appendix. Add to this list as you hear new terms.


Learn the meaning of the important terms. As you become involved with the IEP meeting, you will quickly discover that there are many interpretations given to the terms appropriate, least restrictive, accessibility, etc. Some of the more commonly used definitions are listed below:

Free - To provide an equal educational opportunity to all children at public expense. All services provided at no cost to the non-handicapped child are to be provided at no cost to the child with disabilities. For example, if free transportation is provided to the typical child, then free transportation must be provided for the child with disabilities. Clearly, under the laws such as IDEA and Section 504, schools must provide children with education at no cost to the parent.

Appropriate - The law merely gives a suggestion as to the definition of appropriate, in that the program offered must meet state education standards and conform to the individualized education program. Under the concept of comparability, a program is not appropriate if the facility in which it occurs is less desirable than that made available to the non-handicapped child, if the instructional personnel are inadequately trained, or if curricular materials are
inadequate or substandard. Many segregated programs, when compared to those provided to non-handicapped children, are not of equal quality or duration.

Accessibility - This term means much more than a ramp for a wheelchair. A child may be denied access to a program through bureaucratic delays, limitations on the length of the school year, discipline measures which exclude children, and failure to provide related services or supports that will enable the child to benefit from the program.

Least Restrictive Environment - What Congress has said about this in the text of IDEA is that, "To the maximum extent appropriate, handicapped children in public or private institutions, or other care facilities, are educated with children who are not handicapped, and that special classes, separate schooling, or other removal of handicapped children from regular educational environment occurs only when the nature or severity of the handicap is such that education in regular classes with the use of supplementary aides and services cannot be achieved." What this statement indicates is that children should be taught initially in the regular education environment with any needed supports and only if this option fails should they be placed in a separate special education class. Even then, the amount of time spent in such classes, and the distance from the regular school building, should be limited. The language which appears in IDEA ‘97 further bolsters placement in the least restrictive environment by requiring states to have funding formulas which do not result in more restrictive placements; (i.e.: if a state provides more money to a school district for a self-contained versus a resource placement, it will have to change the way funds are distributed).

Encourage the professional to focus on your child as a person, not as a “label.” If everyone deals with the individual child, the IEP will stand a better chance of achieving its purpose. You, as a parent, want to prevent labeling from dictating the kind of services your child will receive. Instead of letting people refer to your child as a “Downs,” PID, MID, LD, etc., always insist that your child be referred to by name. Regardless of the label used by the school system to qualify your child for special education services, require that your child be given opportunities to participate in a wide range of activities including extracurricular activities with non-labeled peers.

The IEP process can be summed up in the following way.

1. What are this child’s specific learning needs or unique characteristics that must be considered in an individualized educational program?

2. What will the school system do or provide to address the outlined needs?

3. If the child’s needs are met, how will we measure progress?

After the assessments are finished, it should be easy to identify the necessary strategies and supports for the child to progress in the general curriculum.

Review your child's IEP. Use the following checklist to determine that all required elements are included in your child's individualized education plan.

Information to Be Included in Your Child's IEP

1. A listing of your child's present Levels of Performance should describe the child’s individual needs that result from the disability. It should include both subjective information such as: “Jordan has a wonderful sense of humor,” and objective information like test scores. The child’s needs should be described clearly and specifically. Test instruments used to evaluate ability must be identified so you can determine if the test was appropriate. The following areas may be included in your child’s present level of performance.

a. language skills - both what he/she can express and understand and any processing problems which may exist,
b. social skills - how the child interacts best with others,
c. motor skills - to include muscle coordination and sensory coordination,
d. hygiene skills - bathing, toileting, dressing and undressing, eating meals
e. home economics skills - preparing simple foods, caring for clothing, basic house-keeping, money management, etc.
f. vocational skills,
g. academic achievement,
h. challenging behaviors - such as hyperactivity, self-injury, aggressive behavior, etc.,
i. developmental skills (if child is at pre-academic level),
j. life skills.

2. Annual Goals

Annual goals must be objective and measurable. They include a reasonable estimation of the child’s expected educational progress by the end of the school year. A goal should be listed for each curriculum area to be included on the IEP. Federal regulations now state that the IEP must include goals to maintain district standards with the students’ peers so the students can be properly assessed.

3. Short-Term Instructional Objectives (Benchmark)

These are the intermediate teaching steps between your child's current achievement level and the annual goal. For each annual goal, there will be two or more short-term objectives or major milestones (benchmarks).

a. a statement of the skill to be taught;
b. the level of skill mastery being worked toward;
c. the name of the professional who is primarily responsible for teaching the skill;
d. the date when your child's progress toward mastery will be reviewed and should be staggered and logical (i.e.: learn the first five letters of the alphabet by October and the last five by May).






4. Services to Be Provided

Under the federal and state special education regulations, a variety of services must be made available if needed by your child. These related services can include but are not limited to the following:

- physical therapy;
- occupational therapy
- speech/language therapy;
- adaptive physical education;
- vocational placement services, etc.;
- counseling;
- transportation;
- assistive technology, and training necessary for professionals to use/ teach with the device;
- rehabilitation counseling;
- orientation and mobility services.

On the IEP, the following information concerning these services should appear:

a. name of special service or material;
b. name of person who will provide the service, and necessary training;
c. objective of the service;
d. date upon which service will begin;
e. date of review;
f. number of hours per week (month) the service is to be provided;
g. the setting in which the service is to be provided.

If a particular service is needed by your child but not currently available in your school district, it should be listed on the IEP. Ask the committee to specify when the service will be provided and what will be done in the meantime. This information allows the school district to request funds for services from the State Department of Education.

5. Participation in the Regular Education Program

Each child in special education should be educated to varying degrees with typical classmates. This contact may take a variety of forms, e.g., participation in a regular education class, physical education, art, music, extracurricular activities, peer tutoring, lunch, recess, etc. Once the activities have been determined, the IEP should note when, how often, and in what settings these activities will occur, as well as additional staff or support if needed. The new regulations require school systems to make IEPs available to regular or general education teachers. It is also the duty of the school system to make sure the teachers understand what modifications are required for the students with disabilities.

6. Vocational Education

Vocational education for the student with disabilities is now mandated by federal law if it is a desired component of that student's program. By the time a student reaches age 16, his/her IEP must include a statement of the "transition services" which are to be provided to that student. These are the services necessary to help create a smooth transition for the student from school to post-school activities and can include but are not limited to instruction, community experiences, development of employment and other post-school living objectives, daily living skills, and functional vocational education.

7. Extended Education

At present, many school systems in Georgia are graduating students at age 18, regardless of need. Many students may need additional education beyond the traditional high school years. Federal and state laws and regulations allow for students in special education to go to school through the age of 21. It is the responsibility of the IEP committee to identify individual needs (which can include vocational training) and provide for such needs through the educational system. This is typically done through a transition plan which must be in place by the student’s 16th birthday, but can be done earlier if necessitated by the student’s needs. (see Transition Plan section, page 45)

8. Extended School Year Services

Like any other service, if you think that your child needs to be served more than the typical 180 school days in order to progress or prevent severe regression, this must be discussed and documented as part of the IEP. This service is referred to as an extended school year (ESY). ESY services must be discussed early enough so that if you and the school system disagree, you may pursue the various remedies discussed in a later section entitled RESOLVING DISAGREEMENTS.


Several factors may be considered when evaluating a student’s need for special education and related services in excess of 180 days. They include but are not limited to the following:

1) the nature and severity of the disabling condition;
2) the amount of regression caused by breaks from school;
3) the rate of recovery or recoupment following breaks from school;
4) the ability of the child’s parent(s) to provide education at home;
5) alternative resources;
6) if the student is on the verge of mastering a new skill or skills.

9. Discipline - Behavior Management Plans

You should include discussion about potential behavior problems and how they are to be addressed at your child’s IEP meeting. If your child has a fully developed behavior management plan or is in need of one, it must be discussed as part of his/her IEP. It should be physically attached to the IEP document itself and everyone who works with your child should become familiar with it so that the child can be dealt with in a consistent fashion. IDEA now explicitly states that FAPE is to be provided to all eligible children with disabilities who have been suspended for more than 10 days or expelled from school.

If your child has been expelled or suspended for more than 10 days, IDEA requires school systems to provide a FAPE or full educational program, not just a few hours of home tutoring.

Regardless of the fact that it is required by the law, it should be clearly stated in your child’s IEP that behavior problems will be reviewed by the IEP committee before any change in placement occurs. A suspension or series of suspensions, or an expulsion lasting more than 10 consecutive days, or cumulatively, is considered a change in placement and requires a meeting to determine if the misconduct was caused by the student’s disability. This procedure is commonly called a manifestation determination, but can also be called a relationship or nexus test. This meeting must be held within 10 days after the decision is made to discipline a student.

A Manifestation Determination is made through a three step process.


1) Review of Pertinent Information including, but not limited to, educational evaluations, observations by school staff and/or parents, IEP, current placement needs of the student.

2) Disability Related Questions.

- Were the IEP and placement appropriate?
- Were the necessary educational supplementary aides and behavior intervention services being provided?
- Does the child’s disability prevent him or her from understanding the consequences of the behavior in question?
- Did the child’s disability prevent him or her from controlling the behavior?

3) The results of this inquiry can determine if a student’s behavior is or is not related to the disability. If the behavior IS NOT related to the disability, the student may be held accountable for their actions as long as FAPE is provided. If the behavior IS related to the disability, and if the current placement and IEP are not meeting the student’s needs, additional evaluation and amendments to the IEP may be required.

If your child with a disability is suspended or disciplined in public school:

1) A parent may request in writing a positive Behavior Intervention Plan (BIP). A BIP may be requested if the disability includes behavior, when behavior interferes with the child’s learning or that of others, or when the parent feels that the behavior isn’t appropriately addressed by the IEP.

Before writing a new behavioral plan, the school district is now required to conduct a Functional Behavioral Assessment (FBA).

a) To recognize and define the problematic behavior. The description should be detailed.
b) Information should be obtained from a variety of sources including observation, interview, records, and standardized tools.
c) Analyze events which took place before and after the problematic behavior occurred.
d) To determine the purpose of the behavior. Was it an attempt to:
- get something;
- avoid something or someone;
- control something.

e) To figure out the behavior in relation to the specific event and any factors which can be changed.
f) Change different factors to see if the behavior changes. (Ex.: Change a student’s seat from the back to the front of the room.)

When this analysis is completed, the IEP committee should meet to develop a positive behavior plan. A school psychologist or social worker should assist in the development of the plan. Training should also then be made available to teachers and other staff, if needed, to implement the behavioral plan.

10. Retention, Promotion, Standardized Tests

These topics need to be discussed thoroughly during the course of the IEP meeting. Typically, when a child has an IEP, they are promoted to the next grade upon achieving mastery of a majority of their goals and objectives. It can be decided to do it another way and may occasionally be advisable. It should also be decided by the committee whether or not the student should take standardized tests. Some factors to be considered include: What is to be gained by having the student take the test?; Will the testing experience be beneficial or merely frustrating?; More importantly, what modifications can be made in the standard testing procedure which will help this student to be more successful? Some common examples include: additional time; separate setting; use of a computer or calculator. Taking standardized tests with peers can help a parent to see if the child is progressing as expected.

11. Educational Setting (Placement)

Once the IEP committee has decided on the type of goals and services needed, a decision also needs to be made as to the setting in which your child's needs can best be met.

You should become familiar with the following options for placement which are listed in order of increasing restrictiveness.

a. Supplementary Aids and Services - Assistive technology is defined broadly as any item, piece of equipment, or product system that is used to increase, maintain, or improve functional capabilities of individuals with disabilities. Assistive technology (AT) must be considered for each child when developing an IEP. To determine needs, and AT assessment should be done which looks at the child’s skills, communication, likes and dislikes. The assessment should take place in the child’s customary environments. Once it is agreed that the child can benefit from technology, the design, selection, maintenance, repair, and replacement of the device(s) should be considered by the IEP team. Training for the child, family, teachers, and service providers, must also be addressed in the IEP.

b. Classroom Aide (Paraprofessional) - a person available to assist your child to participate in the regular classroom or the most integrated setting.

c. Itinerant Teacher - the child may spend between two and four periods each week receiving specific support from a teacher who travels to different schools and who works in special areas of need such as speech, physical therapy, occupational therapy, etc. This person can provide their support or instruction to the child in a variety of settings including his/her regular education class.

d. Resource Class - the student will spend a portion of the day in regular class and a portion of the day in a special education resource class. This is intended to supplement the education program in regular classes. A student may go to a resource class for assistance in one or more subject areas or the teacher may provide the required assistance in the regular classroom.

e. Self-contained Class - the student will spend the majority (more than 3 periods) and possibly all of the school day within one class with other children with disabilities.

f. Alternative Schools - most systems have established alternative schools to serve children who for varying reasons are not being appropriately supported in the mainstream of school. These programs are usually established to deal with discipline issues and provide programming for students in lieu of dismissal or expulsion. Students with disabilities are often suspended and expelled due to difficulties in coping with the educational setting and sometimes due to the frustrations of educators. If a student's poor adjustment is a result of his/her handicap, it cannot be used as a reason to suspend the child without an IEP meeting first. Every student has the right to a hearing if expelled. You need to become familiar with the policies in your school system which are obtainable from the local board of education or superintendent. If, for some reason, an alternative school is recommended, your local school system is responsible for funding your child's education. They also remain responsible to provide the special education and/or related services which are required by the student's IEP even after a child is suspended or expelled.

g. Private Schools - occasionally, but not often, a school system may refer or place a child in a private school if the public school district is unable to meet the child’s needs as outlined in his/her IEP.

h. Hospital/Homebound - on rare occasion, some students' health may force them to receive their educational services either at home or in a medical setting. In such a situation, itinerant teachers and/or other professionals go to where the child is, as often as is indicated by the
IEP and work with the child there. This situation can be temporary, for example, while the child is recovering from surgery, or permanent.

i. Residential - the child will spend 24 hours per day, five - seven days per week in residence. Children who are in institutions or nursing homes have the same rights to education as children living in the community. The local school system where the facility is located is likely to be responsible for the child's educational program and an IEP must be developed to meet the needs of the child. The program quality must be comparable to that provided in the community school
system and can take place in a variety of settings such as in the institutional school or in the local public school.

12. Medical Emergency Plan

Some children are medically fragile or have very specific needs, or protocols which must be followed in times of crisis. In these instances, a plan should be developed which contains the names and numbers of the persons, physicians, etc. who need to be contacted, as well as the steps to be taken to ensure that the student is properly cared for. Any such document which is developed should also be attached to the IEP.

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Do not feel pressured to complete the IEP in one meeting. It may take longer, and you have the right to request as much additional time as is necessary. If the school system tells you that they have only allotted you a certain amount of time, for example, one hour, know that you do not have to finish in that amount of time. You may have as long as it takes to complete your child's IEP although the time may be broken up over a period of several days or even weeks.

If you agree with the IEP developed at the meeting, and with the placement of your child in a special education program, you may sign the IEP. The IEP then goes into effect as developed. You should ask for a copy of the IEP, and the minutes of the meeting before you leave that day. The school is required to review this plan at least once a year. You may, however, ask for a meeting to review your child's IEP at any time. Remember, your child should be removed from regular education only if his or her needs cannot be met in that setting with supports. You should evaluate the program being offered and your child's progress frequently.

The following may help you with organization before your meeting:




















IEP MEETING PREPARATION CHECKLIST FOR PARENTS

1. Obtain and study all school records including private assessments, medical records, etc.
Prior IEPs Progress notes, report cards, teacher's notes, etc.


2. Make a list of your child's present level of functioning based on your observations.
Academic skills Developmental skills (if pre-academic)
Motor skills
Language skills
Emotional/behavior skills
Self-help skills
Pre-vocational & vocational skills
Others

3. Make a list of goals you feel your child should have.

4. List related services, and assistive technology devices your child may need and include verification of need from professionals.

5. List special education services your child may need.

6. You may tape the meeting.

7. List any training which may be necessary to familiarize staff with AT equipment which your child requires.





QUICK TIPS FOR IEP MEETINGS


1. Meetings must be scheduled at a mutually convenient time - that is - at a time which you can attend.

2. Enough time should be allowed so that you are able to participate fully and say what needs to be said. Meetings can last as many hours as necessary and if people must leave, you may either go on without them or schedule another session.

3. IEPs should not be written, or the forms filled out, prior to the meeting, and if they are, you may request that those forms be disposed of and new ones filled out with the participation of the entire IEP team. In the interest of time, it is sometimes alright to have the forms drafted as long as you are given an opportunity for input and/or to change any item on the forms.

4. You may tape record the meeting.

5. You are entitled to have a copy of the IEP and the minutes but you must ask for them at the end of the meeting.

6. You may bring people and/or materials such as videotapes which support your position but it is advised that you inform the special education director first so that necessary preparations can be made.














Transition Plans

Preschool-Aged Children

Under Part C of IDEA, children with disabilities are able to be served from birth on. In this state, they are given Early Intervention service from birth through their third birthday by an agency called Babies Can’t Wait. You can access these services for a child be contacting your county health department.

Once the referral is made, your child will be evaluated in his or her areas of need. This evaluation information will be shared with you and an Individual Family Service Plan of IFSP will be developed for the child.

In transitioning from Part C to Part B an IEP must be developed and implemented by a child’s third birthday. When that birthday occurs during the summer, the IFSP team should initiate the transition process with the school system 90 days prior to the child’s birthday. The new IEP should specify what services are to be given to the child, beginning at age three, including Extended School Year (ESY) services if necessary. If it is determined by the team that ESY services are not needed, the date that services are to begin may be the first day of the next (or upcoming) school year.

This became a formal component of a student’s special education program as of October, 1990 when the Education of the Handicapped Act was amended to become the Individuals with Disabilities Education Act commonly referred to as IDEA.

Transition services are defined as:

• a coordinated set of activities for a student;
• designed within an outcome oriented process;
• which promotes movement from school to post-school activities;

including but not limited to the following:

• post-secondary education;
• vocational training;
• integrated employment, including supported employment;
• continuing and adult education;
• adult services;

• independent living;
• community participation.

This set of activities should be based on the individual student’s needs while also taking into account the student’s interests, preferences and aptitudes. The listed activities are to include:

• instruction;
• related services;
• community experiences;
• the development of employment and other post-school adult living objectives; and when appropriate,
• the acquisition of daily living skills, and
• functional vocational evaluation.

The IEP team must develop a transition plan for each student by the time a student turns 16 and the planning is frequently begun as early as age 14. The plan is to contain, where appropriate, a statement of the interagency responsibilities or linkages, or both before the student leaves school. This statement on the IEP which delineates the responsibilities of the various agencies is also to include a commitment by any participating agency to meet its financial responsibility in providing its portion of the transition services.

The responsibilities of the local school system regarding transition include the following:

• the provision of transition services;
• the development of a transition plan;
• seeking services from other relevant agencies;
• the determination as to whether transition services are meeting the IEP objectives, or not;
• reconvening the IEP team to develop alternatives if one of the agencies is not performing;
• informing potentially eligible students and their parents about the SSI program, including work incentives;
• informing students currently receiving SSI that they will have to reapply at age 18;


• assisting students and parents in applying for and keeping SSI benefits by helping to gather appropriate information and documentation which the process requires.


The Transfer of Rights from Parent to Student

IDEA and its implementing regulations now provide that when a student reaches age 18 that all of his/her parent’s rights under Part B of IDEA than transfer to the student. The student and his/her parents must be notified at least one year prior to the student’s 18th birthday.

Parents can be invited to IEP meeting after the student turns 18, either at the student’s request or as persons who are knowledgeable about the person. There remain many unresolved questions and issues regarding this provision and it is expected that there will be much litigation.

 

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